Practice staffing · Specialty-pod VAs
Staffing For Doctors
Staffing For Doctors places specialty-trained remote medical administrative professionals for billing, prior authorization, scheduling, referrals, and patient coordination. It is virtual staffing, not practice-management software.
Strong fit
- Practices that want remote admin staff with specialty experience (billing, prior authorization, scheduling, referrals) at a published flat hourly rate
- Groups that want a U.S. account team coaching the new hire after placement
- Buyers who want HIPAA safeguards included in the published rate rather than sold as a higher security level
Weak fit
- Buyers chasing the lowest published hourly rate among these firms
- Teams that need a consumer telehealth clinic or EHR product
- Groups that only need a one-week temp with no specialty match
Bottom line
Staffing For Doctors is worth using for practices that want remote admin staff matched to their specialty more than the lowest hourly rate. It suits practices that define their specialty workflow up front. Practices wanting the lowest published rate may prefer DocVA or HelloRache, and those needing secured-facility EMR access should look at MEDVA.
Score breakdown
Weights: Outcomes 35% · Product 30% · Implementation 20% · Pricing clarity 15%.
Staffing For Doctors is a virtual medical staffing company based in Los Angeles that places specialty-trained remote admin staff with physician practices.
Led by co-founder and CEO Danny Nabavi, it offers specialty teams for billing, prior authorization, scheduling, referrals, and patient coordination at a published rate of about $14 per hour. The company says HIPAA controls are included rather than sold as a separate facility level.
It is a young company, and it is staffing, not software.
Results look strongest when the practice defines its specialty workflow up front and uses the account team for coaching after placement.
It offers less secured-facility EMR access than MEDVA and is younger than HelloRache, but its pricing is clear because the hourly rate is public.
Among the practice staffing firms we review, Staffing For Doctors ranks fourth, below the top three on overall results and brand size.
DocVA and HelloRache suit buyers who want a lower published hourly rate. MEDVA suits buyers who require SOC 2 and secured-facility EMR access.
Competitor landscape
| Vendor | Overall | Ease of implementation |
|---|---|---|
| MEDVA | 7.8 | 7.4 |
| DocVA | 7.6 | 7.8 |
| HelloRache | 7.5 | 7.6 |
| Physicians Angels | 7.5 | 7.4 |
| ScribeEMR | 7.4 | 7.2 |
| My Mountain Mover | 7.3 | 7.2 |
| GMVA | 7.1 | 7.0 |
| Staffing For Doctors | 7.1 | 7.3 |
| Staffingly | 7.1 | 7.2 |
| Portiva | 6.9 | 7.0 |
| Cool Blue VA | 6.8 | 7.0 |
| CareVMA | 6.6 | 7.0 |
| MedGather | 6.6 | 7.1 |
Pricing
| Item | Detail |
|---|---|
| Model | A published flat hourly rate for dedicated full-time remote medical staff. The company lists no setup or recruiting fees. |
| What usually drives cost | Hours, specialty team, and mix of roles (billing, prior authorization, scheduling, referrals). |
| What to ask before you buy | Confirm what the $14/hr rate covers for your specialty, replacement terms, and what the U.S. account team does in month one. |
| Published pricing | About $14 per hour, as listed by Staffing For Doctors. |
Staffing For Doctors publishes $14/hr as its all-in rate, including HIPAA safeguards.
Prerequisites for purchase
| Need | Why it matters |
|---|---|
| What you need to get Staffing For Doctors to function | |
| A named practice owner or office manager to work with the assistant | Assistants with no one in charge drift off task and leave. |
| A written task list for phones, scheduling, charting, billing, or prior authorizations | A vague request to help with everything fails. |
| An agreed plan for EHR and practice management access and the business associate agreement | Assistants cannot work without secure access to your systems. |
| HIPAA and privacy training confirmed with the vendor | Handling patient information safely is required. |
| Hours, overlapping time zones, and rules for urgent issues written down before day one | Work that piles up unnoticed brings back the staffing gap. |
| What will maximize your value | |
| Measure answered calls, charting delays, or prior authorization turnaround every week for 90 days | Having someone in the seat is not a result. |
| Keep one assistant on the same tasks for the first month | Rotating assistants wipes out training. |
| Stop the old workarounds (personal phones, after-hours charting) after one week of both | Running both hides whether the assistant is working. |
| Review unfinished work with the assistant every day in the first week | Problems hide in inboxes. |
| Write down the EHR steps and templates the assistant must follow | Knowledge that lives only in staff heads does not get passed on. |
| Deal-breakers | |
| You need an EHR or patient engagement product, not a person. | |
| No one on site will train or check the assistant's work. | |
| Your lawyers will not sign a business associate agreement or allow remote access to patient data. | |
| You expect clinicians who prescribe or treat patients, not administrative staff. | |
| Leaders will not decide which tasks move away from the office staff. | |
Value creation time frame
| # | Stage | Typical range |
|---|---|---|
| 1 | Define the role and match | 3-10 days. Set the role, hours, and specialty, and narrow the candidates. |
| 2 | Access and agreements | 1-2 weeks. Set up logins, VPN and EHR access, and privacy paperwork. |
| 3 | Week of shadowing | 1-2 weeks. The assistant works alongside a practice trainer. |
| 4 | Routine | 30-60 days. Review the numbers, then add tasks or replace the assistant. |
Leadership
Methodology
| Weight | Factor | What it measures |
|---|---|---|
| 35% | Customer outcomes | Whether buyers get measurable operational or clinical-workflow results after go-live |
| 30% | Product | Capability depth, reliability, and fit for the job the category buys |
| 20% | Implementation | How hard it is to stand up, integrate, train, and stabilize |
| 15% | Pricing clarity | Whether a buyer can model total cost without a mystery quote |
| Label | Meaning |
|---|---|
| Highly recommend | Strong outcomes and product with manageable caveats |
| Recommend | Solid fit for the right buyer; know the tradeoffs |
| Conditional | Only with a specific use case or heavy caveats |
| Not recommended | Avoid for most buyers in this category |
Read our full methodology for how we weight scores and assign recommend labels.